Administrative Professionals: Why They Matter

Administrative Professionals Day is this Wednesday.  It’s the time of year for executives to thank their hard working assistants and other administrative professionals.  Some people wonder why administrative professionals matter.  Here’s just a few of the things they do for you that make the matter and show why they deserve a day/week of honor. They handle the scheduling, both of clients and, sometimes, of meetings and events.  When you look at your calendar and see all of those meetings and appointments you have, you may think it’s a miracle none of them conflict with anything else you have going on.  That’s because your administrative professional put in a lot of hard work in making your calendar perfect.  It’s their job to make certain you’re not double-booked and that you have enough time to get from appointment to appointment.  They often have to coordinate schedules for your entire office, which is no easy task. They also coordinate events.  Someone has to make certain all of your guests have registered and know where to go.  He or she also has to deal with catering, space rental, entertainment, travel and accommodations for out of town speakers, room setup, and much more.  Basically, without an administrative professional, you’d be left to handle all of the small details of an event yourself. They serve as the first line of contact with your office.  As such, they not only have to answer basic questions from clients but they also usually end up dealing with upset and unhappy people, too! Administrative professionals also usually pick up any other odd job that needs to be done around the office.  This means they have to be highly flexible.  An administrative professional needs to know how to do everything from making coffee to faxing documents to creating large spreadsheets and detailed reports.  It’s not an easy job, and when it’s done well, no one really notices.  However, for those who have worked with a bad administrative professional, you know just how important it is...

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Top Ten Signs That Your Administrative Professional Rocks

Your administrative professional may have saved your office more than once.  He or she often goes above and beyond the call of duty.  That’s why the last Wednesday of April has been set aside as Administrative Professionals Day.  On this day, employers give their executive assistants, secretaries, administrative assistants, and office managers small gifts, flowers, a cash bonus, and more. Everyone should recognize their administrative professionals on April 25, but some of them deserve extra-special recognition.  Here are ten signs that your administrative professional is extraordinary and deserves extra thanks this Administrative Professionals Day. 1.    They stay late to finish projects. 2.    They step up and volunteer to help out with work. 3.    They do little things around the office that no one else does, such as water the plants and make sure things look nice. 4.    They make sure the office coffee is gets made in the morning.  What office can survive without caffeine? 5.    They take charge of events and coordinate lunches, conferences, and large meetings with ease, and these events always come together with no problems. 6.    They put together office birthday parties and holiday events.  While taking time to celebrate someone’s birthday isn’t something that has to be done, it makes people feel special.  Your administrative professional is great about doing this, and that, in turn, boosts office moral, happiness, and productivity. 7.    They come in on weekends and on their days off if there’s an emergency. 8.    They handle those clients who you’d rather not deal with – the angry ones or the pushy ones.  They do so in a way that makes these clients feel valuable. 9.    They go out of their way to make sure you’ve got the supplies you want.  Any administrative professional can order pens, but only the best will get the pens you like. 10.    They’re always cheerful and helpful.  You’d be surprised at the number of administrative professionals who are burnt out or don’t care about their jobs.  The best ones will maintain...

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Administrative Professional Humor

On April 25th, workplaces everywhere will celebrate Administrative Professional’s Day.  On this day, bosses will thank their administrative professionals.  This term includes secretaries, executive assistants, administrative assistants, office managers, and more.  These hard-working members of the office often keep everything running smoothly.  They deserve a lot of thanks year-round, but it’s on the last Wednesday of April every year that we take the time to make it all about them. Many employers give their administrative professionals gifts like flowers and candy, take them out to lunch, or even give them the day off.  Some work to create continuing education courses, seminars, or provide funding to send their administrative professionals to conferences hosted by the International Association of Administrative Professionals, which plans many events for the day. Administrative Professionals keep the office stress-free and fun.  Whenever you’re having a down day, it’s your assistant who tries to help.  While they will definitely appreciate anything you do on Administration Professionals Day, there are a few things you should NOT do! Do not forget the day.  Your assistant knows about Administrative Professionals Week.  If you don’t do something for him or her this week, you may start to notice a few little things going wrong around the office.  You can’t find your favorite pens in the supply closet or the coffee isn’t as fresh as you like. Don’t be cheap.  Yes, giving your assistant a card is a nice gesture, but it’s pretty cheap.  At least get them flowers or take them out to lunch.  Being cheap may offend your administrative professional more than doing nothing.  They go all-out to help you year-round, so showing them some appreciation one day out of the year isn’t too much to ask. Be sure to recognize everyone who qualifies as an administrative professional.  Since the term encompasses so many different people, be sure to include everyone in your office who counts as an administrative professional.  Do something for the whole office if you’re in doubt, like ordering in lunch or...

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Spring Flowers for Your Garden

Spring flowers are blooming all over Virginia, and we love all the vibrant colors and varieties!  It’s one of our favorite times of the year. The spectacular spring flowers of azaleas and rhododendrons make them among the most popular garden shrubs. They also continue to bloom throughout the summer and fall when the leaves add a pleasing, deep‑green color to the garden. Some deciduous azaleas add bright fall color before the leaves drop. In winter, some varieties stand out with large, evergreen leaves. More on growing your own here. Don’t forget to ask for spring flowers from your local florist! Spring...

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Easter Events 2012 in Roanoke, Virginia

Looking for Easter activities this weekend in the Roanoke area?  We’ve found several ideas for your family! Saturday, April 7 Eggstravaganza With family-friendly activities, inflatable games and an egg hunt. 10 a.m. to noon. Free. Highland Park, Roanoke. 853-1276. Easter Eggstravaganza An Easter celebration for children ages 3 to 11 with candy, games, prizes, puppets, a craft bag and an Easter egg hunt. 11 a.m. Free. Hollins Church of the Nazarene, 7039 Plantation Road, Roanoke. 366-8701. City of Salem Easter Egg Hunt With an appearance by the Easter Bunny, children’s activities, free food samples and an egg hunt. Bring a container for eggs. 1 to 3 p.m. Longwood Park, Salem. 375-3057. Easter Egg Hunt With crafts, eggs, cookies and the Easter story available for children ages infant to fifth grade. In case of rain, the event will be moved inside the Mission Action Center. 3 p.m. Free. Grandin Court Baptist Church, 2660 Brambleton Ave. S.W., Roanoke. mrsmugs@cox.net. Easter Egg-Stravaganza The day begins with a parade of decorated bonnets, bikes and people, where you can follow the Easter Bunny to Memorial Ball Park for egg hunts, a petting zoo and food. The parade begins at the 400 block of East Ridgeway Street. 9:30 a.m. Free. Memorial Ball Park, Clifton Forge. 862-2000. Easter Egg Hunt With face painting, inflatables and a free hot dog lunch. 10 a.m. to 1 p.m. Free. EastGate Church of the Nazarene, 2002 EastGate, Roanoke. 343-9530. Easter Celebration With Easter crafts, hot dogs and an egg hunt. Noon to 1:30 p.m. Free. First Presbyterian Church, 2101 S. Jefferson St., Roanoke. 344-3204. Sox Fest With several activities for children and adults, including an appearance by the Easter Bunny, an Easter egg hunt, stadium tours, face painting, balloon animals, inflatable rides and more. Free hot dogs, chips, ice cream and drinks will also be available. 10 a.m. to 2 p.m. Free. LewisGale Field, Salem. 389-3333. Sunday, April 8 Children’s Easter Egg Hunt With snacks and games. 2 p.m. Free. Woodlawn United Methodist Church, 2292...

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